Compliance Pack
ESIC employer registration and monthly contribution
What this means, checked by a CA
ESIC gives your lower-paid staff medical cover and cash benefits, and is compulsory once you have 10 or more people. We register your establishment, enrol eligible employees, and file and pay the 4% contribution by the 15th each month.
₹2,499
One time, then monthly, + 18% GST
- Delivered in Registration in 3 working days after documents; monthly filing 2 working days after payroll
- Due: Practitioner guidance: register within 15 days of crossing the threshold; contribution by the 15th of the following month; half-yearly returns for April to September and October to March
How we do it: IDFD
Every case runs through the same four steps: Information, Discussion, Forms, Deliverables. You see each one ticked as it happens.
InformationWhat we need from you · 9 items
Incorporation or registration certificate
Proves the entity
PAN of the establishment
Identity on registration
Shops or factory licence
Proof of establishment
Address proof and bank details
Registration form fields
Employee list with Aadhaar, wages, joining dates
Coverage test and IP registration
Nominee details of employees
Employee registration
Owners' PAN and Aadhaar
Ownership details
DSC of signatory
Signs the application
GST certificate if registeredOptional
Optional identifier
DiscussionWhat we discuss · 6 items
When did your headcount, including contract staff, reach 10?
Sets the coverage date
Is the area notified for ESI, and is it a factory or a shop in your state?
Threshold is 10 or 20
Which employees earn gross wages up to ₹21,000 (₹25,000 if disabled)?
Only they are covered
Do you want EPF registered together on Shram Suvidha?
One application for both
Any staff earning ₹176 a day or less?
No employee share deduction
Do contractors supply workers to you?
Principal employer liable for them
FormsForms we file · 7 items
Check coverage and list eligible employees
Covered if gross wages up to ₹21,000 a month (₹25,000 for persons with disability)
Where: Internal. Due: When headcount reaches the threshold
Register the employer through Shram Suvidha (Register for EPFO-ESIC) or ESIC Employer Login > Sign Up > New Employer Registration (Form-1)
Where: https://www.esic.gov.in. Due: Practitioner guidance: within 15 days of crossing the threshold
Receive registration letter C-11 with the 17-digit employer code
Where: https://www.esic.gov.in. Due: After verification
Register each eligible employee to get an insurance number and Pehchan card
Where: https://www.esic.gov.in. Due: Practitioner guidance: within 10 days of joining
File monthly contribution and generate the challan
Employer 3.25% plus employee 0.75% of gross wages; no employee share if daily wage up to ₹176
Where: https://www.esic.gov.in. Due: By the 15th of the following month
Pay the challan online and keep the receipt
If late: 12% a year simple interest
Where: https://www.esic.gov.in. Due: By the 15th of the following month
Half-yearly return for the contribution period
Where: https://www.esic.gov.in. Due: April to September by 11 November; October to March by 11 May (practitioner dates)
DeliverablesWhat you get · 4 items
Registration letter C-11 with 17-digit code
When: About 2 to 3 working days
Insurance numbers and Pehchan cards for staff
When: On employee registration
Monthly contribution challan and receipt
When: By the 15th
Compliance calendar
When: At handover
Questions people ask
Has the ESIC wage limit gone up from ₹21,000?
No notification raising it was found as of mid-2026; proposals of ₹25,000 to ₹30,000 have been discussed.
Is the ESI Act still in force?
It was repealed from 21 November 2025 and ESI moved to Chapter IV of the Code on Social Security. Contributions and returns continue.
Can we join ESIC with fewer than 10 employees?
Under the Code, ESIC coverage is voluntary below ten employees and mandatory for hazardous work regardless of size.
When are the contribution and benefit periods?
Contribution periods are April to September and October to March; matching benefit periods are January to June and July to December.
What changed in ESIC benefits under the 2026 rules?
Funeral expenses up to ₹20,000 and a maternity medical bonus of ₹15,000 under the Social Security (Central) Rules 2026.
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