Compliance Pack
Change of registered office, INC-22
What this means, checked by a CA
If your company moves its registered office, the ROC must be told in INC-22 within 30 days. Within the same city a board resolution is enough; we draft it, check the address papers and file. Moving outside the city, to another ROC or another state needs more approvals, which we scope first.
₹2,999
One time, + 18% GST
- Delivered in 3 working days after documents
- Due: INC-22 within 30 days of the change
How we do it: IDFD
Every case runs through the same four steps: Information, Discussion, Forms, Deliverables. You see each one ticked as it happens.
InformationWhat we need from you · 8 items
New address with PIN
Entered in INC-22
Rent or lease agreement, or title deed
Proof of right to use premises
Recent rent receiptOptional
Rent receipt not older than one month
Utility bill, not over 2 months
Proof of address
NOC from owner
Permission to use as office
Board resolution copy
Approves the shift and its date
Special resolution and EGM papersOptional
Only if outside city limits
Other companies at same addressOptional
Disclosed in the form
DiscussionWhat we discuss · 6 items
Is the new address inside the same city, town or village limits?
Same limits: board resolution only
If outside, is it under the same ROC, another ROC in the same state, or another state?
Decides MGT-14, INC-23 and INC-28
From which date does the company actually operate from the new address?
30-day clock runs from the change
Is the premises owned, rented, leased, or used with owner's permission?
Decides which proofs are needed
Any pending inquiry, inspection or prosecution against the company?
Blocks an inter-state shift
Has INC-22 been filed late before in the last 365 days?
Higher additional fee may apply
FormsForms we file · 7 items
Board meeting: approve the shift and authorise a director to file
Where: Internal. Due: Before the move
Outside city limits only: EGM (21 days notice, or shorter with consent) and special resolution
Where: Internal. Due: Before the move
Outside city limits only: file MGT-14 for the special resolution
Where: https://www.mca.gov.in. Due: Within 30 days of the resolution
Another ROC in the same state: INC-23 to the Regional Director, then INC-28 with the order
Where: https://www.mca.gov.in. Due: INC-28 within 30 days of the certified order
Another state: INC-26 newspaper ad and creditor notices, INC-23 to the Central Government, INC-28 with the order (quoted separately)
Where: https://www.mca.gov.in. Due: Advertisement within 30 days before INC-23
File INC-22 with address proofs and resolution
Fee by authorised capital slab; late: 2x to 12x, or 3x to 18x if repeated
Where: https://www.mca.gov.in. Due: Within 30 days of the change
Update name board, letterheads, invoices and bills with the new address
Where: Internal. Due: From the date of change
DeliverablesWhat you get · 3 items
INC-22 SRN and challan
When: Same day as filing
Approved INC-22 and updated master data
When: Days after filing
MGT-14 or INC-28 SRNs where applicable
When: With each filing
Questions people ask
Is it 15 days or 30 days to file INC-22?
30 days. The Act said 15 days until it was amended with effect from 27 July 2018. Some older articles still say 15.
Do I need shareholder approval to move within the same city?
No. A board resolution is enough within the local limits of the same city, town or village.
What if we move to another ROC in the same state?
You need a special resolution, Regional Director approval in INC-23, then INC-28 and INC-22.
What is the penalty for not reporting the change?
₹1,000 a day up to ₹1 lakh on the company and each officer in default, plus the additional filing fee.
Can the ROC check our office physically?
Yes. Under Sec 12(9) the Registrar can physically verify the office and may start strike-off if it is not found.
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