GST
Matching UPI settlements with sales
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Facts
Differences usually come from refunds, settlement timing, charges or personal receipts. Reconcile weekly so that your sales register and bank credits can be explained.
Provisions and law
- Sec 35(1), CGST Act 2017Every registered person keeps true and correct accounts of production, stock, inward and outward supplies, ITC and output tax at the principal place of business
- Rule 56, CGST Rules 2017Details of records: supplies, stock, advances, tax paid, ITC and names of suppliers and buyers, kept at each place of business
Analysis
Sec 35 needs true accounts, and in scrutiny the department may compare bank credits with declared turnover. Example: sales register shows ₹1,10,000 UPI for the week but the bank shows ₹1,06,500; the gap is a ₹2,000 refund and a ₹1,500 settlement that landed on Monday. Write such notes in the register.
Conclusion
- Download the UPI or payment app report weekly.
- Match it with bills in the sales register.
- Note refunds, charges and timing gaps.
- Mark any personal receipts separately.
- Keep the reconciliation with your records.
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